Tools to Make Your Meetings Run Smoother



Whether you’re holding a strategy meeting, a special client presentation, or just a weekly team update, meetings can be stressful and time consuming. Thankfully, with advancements in technology making work and home life easier there are a number of tools available for you and your team members to make meetings and presentations run smoother and faster. Consider gadgets that allow you to present information more easily, share information, or just allow you to better hold the attention of the attendees. There are also software options that are available to help meetings run better, too.

Projection Systems

If you’re used to running meetings and making presentations, you’re probably familiar with projection systems and their benefits. If you’re in the minority here and are unsure what kind of projection systems are the best to use for your purposes, it’s worth looking into the differences between the available systems.

Liquid Crystal Display (LCD) projectors are the most popular options for business meetings. They’re easy to move from one room to another, simple to set-up and use, and offer great clarity and brightness.

There are also Digital Light Processing (DLP) projectors. These projection systems use an all-digital display chip in order to show an accurate reproduction of your original material. DLP projectors are known for producing better and brighter quality projections.

This article will help you choose between LCD and DLP projectors.

You should also look into the definition of the projector system. This refers to the number of pixels used to display the vertical and horizontal features across the screen. The higher the number the sharper the image will be. Standard definition projectors have a lower definition, whilst enhanced definition projectors are slightly better. High definition projectors have the highest number of pixels, which will allow for the crispest images.

There are also overhead projectors that you can use if you’re on a budget and are looking for a simple projection system. These are best for small meeting rooms where you don’t need to project to a large audience. This projection system calls for acetate sheets that can be written or typed upon. They can also be altered during the presentation with a felt-tipped pen. This technology is a bit outdated because of the advancements in the field, but if you prefer this method they can still be found through certain companies.



If you’d like to learn more about projection systems that are available for your business meetings, or you’d like to speak to professionals about setting up your system, you should contact a company like Videonations to install a projection system that fits your needs.

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Microphones or Recording Devices

Your meetings may also benefit from microphones or recording devices. If your project meetings are usually taken over by rapid-fire brainstorming and ideas are voiced before they could be written down, a microphone with recording capabilities can help retain all of those ideas that may get lost during the meeting.

Recording devices are a great way to keep the content of the meeting for future reference. If a team member is unsure of something that was presented in the meeting you can all easily refer back to the recording in order to gain some clarity and clear up misconceptions.

To do this properly you’ll want to rely on a high-end recorder and microphone, since smartphones can distort the audio, especially if there are other electronic devices in use, like speakerphones or videoconferencing devices.

Infographic Software

Infographics are being used in meetings with increasing frequency. They present data in a more appealing fashion than blocks of text can, and the information presented through them is usually easier to comprehend. In order to produce successful infographics that illustrate the points you’re trying to make you should consider using infographic software that can design charts, graphs, and diagrams for you. This will not only save you time and aggravation but it will ensure that your infographic will be visually effective.

Whether you choose to use some of the tools described here, or if you branch out and look into additional gadgets and technologies, you can confident that your meetings and presentations will run more smoothly than they have in the past.

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